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The implementation of an e-archive to facilitate open data publication and the use of common specifications: A case of three Swedish agencies
Institution:1. Mid Sweden University, Faculty of Science, Technology and Media, Department of Information systems and Technology, Forum for Digitalization, Holmgatan 10, Sundsvall 851 70, Sweden.;2. University of South Africa, Department of Information Science, Preller Street, Muckleneuk Ridge, Pretoria.;1. Department of Organization, University of Zagreb, Faculty of Organization and Informatics Vara?din, Pavlinska 2, 42 000 Vara?din, Croatia;2. College of Arts and Sciences, Carlow University, 3333 Fifth Avenue, Pittsburgh, PA 15213, United States;1. Departamento de Computação, Universidade Federal Rural de Pernambuco, Recife, Brazil;2. Centro de Informática, Universidade Federal de Pernambuco, Recife, Brazil;1. FSA ULaval, Université Laval, Pavillon Palasis-Prince, 2325 rue de la Terrasse, Quebec, QC G1V 0A6, Canada;1. Aston Business School, Aston University, Birmingham B4 7ET, UK;2. College of Arts and Sciences, University of Wisconsin, USA;3. Birmingham Business School, The University of Birmingham, Edgbaston, Birmingham B14 2TY, UK;4. Division of Technology Services, University of Wisconsin – River Falls, 410 S. 3rd Street, River Falls, WI 54022, USA;5. Department of Physics and Mathematics, University of Hull, Hull HU6 7RX, UK;1. Nyenrode Business University, Department of Accounting, Auditing and Control, PO Box 130, 3620 AC Breukelen, Netherlands;2. SEO Amsterdam, Netherlands;3. Department of Economics and Management, Tilburg University, Tilburg, Netherlands;4. Nyenrode Business University, Department of Accounting, Auditing and Control, Breukelen, Netherlands;5. Department of Spatial Economics, Free University, Amsterdam, Netherlands
Abstract:The study investigated how three agencies in Sweden were pursuing the implementation of an electronic archive (e-archive). The e-archive was seen by the Swedish National archives as a pre-requisite to the effective management of government information and would help the agencies to comply with the Swedish Public Sector Information (PSI) law which requires them to publish open data. It was also seen as an important component of an efficient e-government. The study further had two objectives: to establish whether the common specifications were being used and how the implementation of the PSI-law was being pursued. Interviews and a literature review were used as data gathering techniques. The Records Continuum Model (RCM) was applied to enhance an understanding of how the agencies were dealing with the publication of open data. Two of the agencies had implemented an e-archive but the third agency lacked one. All the three were publishing open data. The agency that did not have an e-archive was publishing open data that suited its existing information management infrastructure. This has implications since the PSI-law requires full publication of all PSI which has no restrictions. The common specifications were not being used by the agencies.
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