| 电子政务系统中的档案管理：问题与思考 |
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| 引用本文： | 陈永生,杨茜茜,侯衡,苏焕宁.电子政务系统中的档案管理：问题与思考[J].档案学研究,2015,29(2):28-37. |
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| 作者姓名： | 陈永生 杨茜茜 侯衡 苏焕宁 |
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| 作者单位： | 中山大学资讯管理学院/大数据研究院/档案科学技术研究院 广州 510006 |
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| 摘 要： | 本文从理论联系实际的角度出发,对电子政务系统中档案管理的六个核心问题进行再思考。首先,提出应结合我国本土的工作实际,明晰电子文件、电子档案的概念及其与“documents”、“records”等词的对应关系;其次,将“归档”分为预归档和正式归档两个步骤,并明确电子档案管理实际工作以归档为逻辑起点;再次,指出全程管理与前端控制理论在实践中难以实现,档案部门应明确自身在电子文件与档案管理全流程中的定位;具体地,本文又从电子档案的真实性与长期保存两个方面对档案部门的职责角色与工作原则进行深入分析,提出对电子文件的真实性应有所包容,对电子档案的真实性及其长期保存则要实行维护性管理;最后,通过对电子档案双套制、双轨制的现状、根源与趋势进行分析,提出应加快推动我国电子档案管理单轨化。
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| 关 键 词： | 电子政务 电子档案 档案管理 前端控制 |
Records Management in E-government System: Issues and Reflections |
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| Yongsheng Chen,Qianqian Yang,Heng Hou,Huanning Su.Records Management in E-government System: Issues and Reflections[J].Archives Science Study,2015,29(2):28-37. |
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| Authors: | Yongsheng Chen Qianqian Yang Heng Hou Huanning Su |
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| Abstract: | Combining theories with practices, this article reflects on six core issues about records management in e-government system. It initially proposes the necessity to distinct between the concepts of “electronic documents” and “electronic records” locally in Chinese. The archiving of records, which is argued to be the logical start point of practical electronic records management, can be divided into two phases including pre-archiving and official-archiving. It indicates that the theories of “life-cycle management” and “front-end control” can hardly be implemented in practical work, thus records office within agency should be clear about its position amongst the whole process of electronic documents, records and archive management. Specifically, it then presents deep analysis of roles and responsibilities with working principles from aspects of issues in authenticity guaranty and long-term preservation, extracting that inclusive management should be conducted against the diversity of electronic documents, while management of maintenance should be given upon the authentic long-term preservation of electronic records. Finally, through deliberations about the current conditions, root and trends of “dual-filing” and “dual-track” management system, it suggests a promotion towards the “single-track” of electronic records management in China. |
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| Keywords: | E-government Electronic records Records management Front-end control |
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